This past weekend I hosted over 300 parents for my sorority's annual Family Weekend.
My sorority likes to go above and beyond so we have 3 events over the weekend - totaling more than $20,000. Pretty big potatoes for a small college sorority.
I was elected to the Family Weekend Chair position last November. I had to run against other sisters and created an entire proposal for the weekend. Not your average sorority, huh? We get very passionate about our events.
I was grateful to win because planning events is hopefully going to be a part of my future career so this was invaluable experience.
After months of planning it was finally time. Last year, we had an event at a bar on Friday where underage students had to use fake IDs to get in - in front of their parents (not good for future reference!), ran out of food at the huge Saturday night bonanza event and had generally annoyed parents at the closing brunch on Sunday.
This year, I was determined to blow everyone away because I did not want MY event planning skills to get trashed for an entire year like my poor friend who planned last year's events.
Thankfully, everything went better than I could have even imagined. I was hoping for the best and preparing for the worst. We had trivia on Friday and at first I thought it was going to be a disaster because it began at 8 and only half of the people who RSVP'd and paid were there. People eventually began trickling in and a good time was had by all.
Saturday was amazing - casino, dinner and dancing. Everyone was just grateful to not run out of food again this year!! Unfortunately, my one issue of the weekend happened at this event. Let's just say one of the rudest families I have ever met in my life made their presence known. They showed up an hour late and then demanded a table of ten to themselves. Of course by that point all of the tables are mostly full with only one or two seats at each table available because it was a first come/ first served event. The mother proceeded to say (loud enough for me to hear) - "poor planning, this is horrible." It was tough but I managed to please them - I had another table pulled in and we squeezed in place settings. If that is the worst thing that happens in a weekend full of possible disasters - woo hoo!
Sunday brunch was a breeze, and so ended the weekend that I had been working on solo for months on end. Bringing me to my lesson learned:
Lesson learned - let other people help you! I was nervous to have a committee because it's hard to trust other people to do it the way you want it done. But, you cant do everything alone and even though it is your name that can be damaged if someone else messes up, you just have to work with what you've got.
I thought this post was funny - just a little side note about the little things that can make your event less than amazing!
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